Use a challenge kickoff to agree on the action, dates, recording method and support people want. The fifteen-minute agenda below is a suggested meeting format. Send the proposal beforehand so people can arrive with a manageable personal target.
This agenda is for the conversation after people express interest. Use the invitation templates to find participants and the challenge planner to save the finished plan.
Before the conversation
Share one proposed activity and a start and finish date. Ask each person to think about the time they can give it, what they want to share and whether reminders would help. Choose someone to write the decisions in a place everyone can access.
Minutes 0 to 3: choose the action
Give everyone a brief turn to say what they want from the round. Write an observable action, such as read or listen to a book for a chosen amount of time. Let each person choose a realistic minimum when circumstances differ.
Resolve differences that affect the rule now. If the group cannot agree on one activity, use a shared theme with clearly recorded personal actions, or arrange separate rounds.
Minutes 3 to 6: agree on the calendar
Confirm start and finish dates, planned practice days and a review time. State the time zone for any meeting. For asynchronous updates, specify whether each person follows their own local day.
A group practicing three days a week can use the selected-days schedule. Record future changes before they take effect.
Minutes 6 to 10: decide how to check in
Choose where progress belongs and what a useful update includes. Try an example aloud. Agree on photos, spoilers, personal information and whether advice or reminders are welcome. Use check-in prompts if the group needs a starting format.
Minutes 10 to 13: test a difficult day
Ask what happens if someone misses an action, forgets an update or wants to pause. Write a response that preserves an accurate record and respects their choice. Check that the tool you plan to use supports the schedule and visibility you need.
Minutes 13 to 15: read back the decision
Read the plan to everyone. Ask each person to confirm their own commitment, then share the note. If a question remains unresolved, identify who will clarify it before the start.
A worked reading-group decision
In this illustrative example, three friends choose a seven-day reading round. Rae and Jules choose ten minutes a day; Noor chooses five. All include audiobooks and choose their own books. Each posts a completion update by the end of their local day. Plot details stay out of updates. Reminders are by request. They arrange a Sunday conversation to decide whether to continue.
Activity and reason: Dates and planned days: Each person's minimum: What counts: Place and timing for updates: What we keep private: Reminder preferences: Plan after a miss or pause: Review date and time zone: Unresolved question and owner:
Download the kickoff decision note. You can also collect answers asynchronously and ask everyone to confirm the final version. If you choose Quests for the round, use the first Quest walkthrough for the product steps.